Privacy Statement

Last updated December 22, 2022.

Healthcare Quality Systems wants you to know how we use and protect the important information you provide to us. The information provided below summarizes our policy, procedures and practices as further described in this Privacy Statement.

This Privacy Statement is an explanation of what we do with your information. As for why we do these things:

Information We Collect

Personal Information

“Personal Information” means information that we can use to identify or contact you. It can include health and other information you submit when you use our interactive tools and services. We may collect Personal Information in the following ways:

Children’s Privacy

With legal guardian consent, we may collect information from children under the age of 13 such as: name, address, email address, account information, school, messages sent to us through our chat interface, and content they create themselves. That information allows us to fulfill requested transactions, respond to questions about our website and programs, facilitate their participation in activities and other programs, keep records, or to otherwise customize or enhance the website experience for children. Children under the age of 13 may be able to make certain content such as content they create themselves visible to others or the public. This might include, for example, a webpage or parts of webpages operated by children that have been designed for group or public viewing, or photos of themselves involved in our programs or other activities.

In addition to information children provide us directly, we use cookies and similar tools on our web sites. Such tools store unique identification numbers or codes (i.e., “persistent identifiers”) that enable us to provide a personalized web experience to users, among other benefits. We use such persistent identifiers to support the internal operations of our web sites as described in more detail in the Section of this Privacy Statement on “Cookies, Tags & Remarketing Pixels.”

If you have questions about the involvement of third parties in providing our services, including their privacy practices, please contact us on our Contact Details.

Regardless of what is displayed or submitted, the legal guardian can revoke their consent, request that information about their children be hidden or, in some cases, deleted, by contacting on our Contact Details. When a legal guardian revokes consent, we will stop collecting, using or disclosing information from that child. To comply with such a request, we must verify the identity of the requesting legal guardian. To respect the privacy of legal guardians, we dispose of information that is collected and used solely for obtaining verifiable legal guardian consent or providing notice after a reasonable time after legal guardian consent is declined or revoked.

Information from Other Sources

We, or our service providers, and other companies we work with may deploy and use cookies, web beacons, local shared objects and other tracking technologies for various purposes, such as fraud prevention and monitoring of our advertising and marketing campaign performance. Some of these tracking tools may detect characteristics or settings of the specific device you use to access our online services.

We may also collect information about you from additional online and offline sources including from social media activities and commercially available third-party sources. We may combine this information with the personal and other information we have collected about you.

How We Use Information We Collect

We use the information discussed above in a number of ways, such as:

We may also use data that we collect on an aggregate or anonymous basis (meaning it does not identify any individuals) for various purposes, where permissible under applicable laws and regulations, to help deliver products, services, and content that are better tailored to the users of our services and for other purposes.

What We Disclose to Others

We may share the information we collect from and about you within our organization and with certain third parties. For example, we may share your information with:

By accepting this Privacy Statement, you give the approval of the abovementioned use and disclosure of information.

Links to Third-Party Websites

Healthcare Quality Systems may provide links to websites that are owned or operated by others (“third-party websites”).  When you use a link online to visit a third-party website, you will be subject to that website’s privacy and security practices, which may differ from ours. You should familiarize yourself with the privacy policy, terms of use and security practices of the linked third-party website before providing any information on that website.

Updating Your Information and Contacting Us with Questions

Keeping your account information and preferences up-to-date is very important. You may review your information, request that we stop using it, delete it, destroy it, or update certain account information by logging in and accessing the account profile section of each online service for which you have registered. If you cannot locate, access or make changes to the information or permissions online, you may send a request using our online form or use the Contact Details. Of course, we cannot track down “de-identified” information to change it or undo any prior use of data we already used with your actual or implied consent.

To the extent that we provide you with direct marketing communications, you have control regarding our use of your Personal Information for such reasons. If you no longer wish to receive any direct marketing communications, you can opt-out at any time. To do so you may use the unsubscribe link within a marketing email received from us or send a send a request using our online form.

Please note that you also have the right to lodge a complaint with a supervisory authority.

Destruction or deletion of the collected data

We will comply with the legal requirements regarding the destruction of the collected personal data.

The destruction or deletion of data means the data is permanently erased and unrecoverable, and it will include the destruction or deletion of all copies made of such data.

Changes to This Privacy Statement

We may change this Privacy Statement from time to time. When we do, we will let you know by appropriate means such as by posting the revised policy on our website with a new “Last Updated” date. In some cases, you may be asked to agree again to our Privacy Statement or other terms, even if you have already agreed to accept them, because there were changes. Any changes to this Privacy Statement will become effective when posted unless indicated otherwise.

Other Privacy Policies and Practices

This Privacy Statement describes our practices related to our most common data collection activities. We have other policies, procedures and statements that apply to other activities and programs.  If you have a question about privacy protections related to “offline” programs, please contact us on the Contact Details.

Information Security

Healthcare Quality Systems takes the security of your personal and financial information that you provide to us very seriously and we take reasonable measures to safeguard your information consistent with our Privacy Statement.

Our network is composed of access-controlled measures, security monitoring tools, vulnerability management program, SSL encryption, scheduled network scans, and internal and external penetration tests. When it is necessary for our service providers to have access to your information, we expect the same level of data security, integrity and confidentiality standards as Healthcare Quality Systems itself provides. Additionally, we conduct security awareness training for our staff.

While Healthcare Quality Systems uses its best efforts to maintain this level of security across all of our systems we cannot guarantee or warrant that our systems or our service providers are not vulnerable to viruses, hacking or other security threats.

Cookies, Tags & Remarketing Pixels

A cookie, tag, or pixel (collectively, “cookie”) is a small piece of text or technology sent to your browser by a website you visit or stored on your device. It helps the website to remember information about your visit, like your preferred language and other settings. Cookies are also used by web sites for authenticating users, tracking a user’s session, and/or for storing other essential textual information. Healthcare Quality Systems tracks your interests on our sites so that we can provide you with additional content that might be of importance to you. Providing you with fresh and engaging content is important to us, as we know it is important to you.

We use tools, cookies and services such as AdWords, Google Analytics, Hubspot and CrazyEgg for tracking, reporting and analyzing website activity. Some cookies are used to measure conversion events. Pixel tags might be used together with some of the advertising cookies described above, to operate, evaluate, and improve our programs, and to perform data analytics, accounting, auditing, and other internal functions.


We do not run interest-based advertising campaigns that collect Personal Information including, but not limited to, email addresses, telephone numbers, and credit card numbers, nor do we use or associate Personal Information with remarketing lists, cookies, data feeds, or other anonymous identifiers. We do not use or associate targeting information, such as demographics or location, with any Personal Information collected from the ad or its landing page. Healthcare Quality Systems does not share Personal Information with Google through our remarketing tag or our product data feeds that might be associated with our ads. Healthcare Quality Systems will not send Google precise location information without obtaining your consent.

To see how Google may use information collected through your use of Google’s search services visit Google’s Ads Help Center.

If you want to opt out of Google’s use of cookies visit Google’s Ads Setting Site.

If you want to opt out of CrazyEgg’s creating of a user profile, CrazyEgg’s storing of data about your usage of our site, and CrazyEgg’s use of tracking cookies on other websites by following CrazyEgg’s opt-out link.

To learn more about other cookies used for interest-based advertising, including through cross-device tracking, and to exercise choices regarding such cookies, please visit the following websites (or your device settings for mobile applications):

Other Issues

What is the legal basis of processing?

What are the consequences of not providing Personal Information?

Do we engage in automated decision-making without human intervention?

Does Healthcare Quality Systems honor do-not-track (“DNT”) signals sent via browsers?